Since CEOs aren’t operating milling machines, and engineers aren’t doing accounting, it seemed to us that timesheets should reflect the work that is actually being done. So that was the way we built them. Using roles and configuration parameters such as skills and work centers, the timesheet that an employee sees is unique to that employee.
In fact, if there was another word for “timesheet” that described a gateway for getting assignments and instructions, recording performance and quantities, dynamically generating alerts, appending comments, creating an auditable billing trail, incorporating material and resource costs, and bi-directionally synchronizing with integrated ERP, project planning, and accounting packages then we would use that other word. Until then, we’re stuck with timesheet.
In OnSite, there are three types of employees: 1) time clock or barcode employees, 2) daily timesheet employees, and 3) weekly timesheet employees. We’ve honed the process for entering employees’ time to the bare essentials. While everyone accesses OnSite in a browser, for shop floors we use barcode scanners – the cheap ones, because they plug and play in any terminal and they work just as well as the expensive ones – to record activity. Login, choose an activity, get any instructions, diagrams, or alerts, and let’s get to work. Let OnSite know when you’re changing activities or ending your shift. Real time algorithms do the rest – update project plans and costs, WIP, receivables, gross payroll including overtime, and PTO balances to name just a few.
Of course, we’ve built in all of the timesheet approvals and audit capabilities. And if you want, you can even print them out for physical signatures.
The timesheet is one component of the Employee Home. The others are Messages, My Assignments, Review Work Periods, and a Time Breakdown Report.
Employee Home Screenshot